QuickBooks Print Checks in Reverse Order: How to Set It Up Correctly
- Fars Geraldino
- 3 days ago
- 3 min read
If you're printing checks from QuickBooks, you know how important it is for everything to align properly—both visually and in order. One common issue many users face is that QuickBooks prints checks in reverse order, causing confusion and misaligned check numbers. Whether you're using QuickBooks Desktop or QuickBooks Online, printing checks in the wrong order can result in wasted checks and accounting headaches.
In this blog post, we’ll explain why checks print in reverse order in QuickBooks, how to fix it, and best practices to ensure accurate check printing every time.
What Does “Print Checks in Reverse Order” Mean?
When you print multiple checks, they should ideally come out in numerical order—starting from the first check number in your sequence. However, some users report that QuickBooks prints the last check first, meaning check #105 prints before check #104, and so on.
This reverse printing can lead to:
Mismatched physical and digital records
Incorrect check usage
Accounting inconsistencies
Manual rearrangement of printed checks
Why QuickBooks Prints Checks in Reverse Order
Several factors could cause this issue, including:
🖨️ Printer settings (especially with page order settings)
⚙️ QuickBooks print preferences
📦 Preprinted check stock settings not matched with print sequence
🔁 Printer spool settings or driver configurations
Understanding whether the issue originates from QuickBooks or your printer is the first step in resolving it.
How to Fix Reverse Check Printing in QuickBooks Desktop
If you’re using QuickBooks Desktop, follow these steps to correct the printing order:
Step 1: Check Printer Settings
Go to Control Panel > Devices and Printers
Right-click on your default printer and choose Printing Preferences
Look for an option like Print last page first or Reverse Order
Uncheck this setting if enabled
Click Apply and OK
Step 2: Adjust QuickBooks Printer Setup
Open QuickBooks and go to File > Printer Setup
Select Check/Paycheck from the form list
Make sure the Print Order setting aligns with your printer setup
Run a test print on blank paper before using actual checks
Step 3: Update Printer Drivers
Outdated drivers may override your settings:
Visit your printer manufacturer’s website
Download and install the latest drivers
Restart your system and test again
Fixing Reverse Check Printing in QuickBooks Online
QuickBooks Online doesn’t control printer settings directly. Most printing behavior relies on your browser and printer configuration.
Here’s what to do:
After selecting the checks to print, click Print
In the Print Preview, click More Settings
Look for Pages or Page Order
Make sure Normal or First Page First is selected
Avoid selecting Reverse Pages or Last Page First
💡 Tip: Always preview your checks before printing to confirm the order is correct.
Best Practices for Printing Checks in the Correct Order
Use voucher-style checks (one check per page with two stubs)
Print small batches (3–5 checks at a time) to ensure order
Maintain your check number sequence in QuickBooks
Double-check the first and last check numbers before hitting “Print”
Align QuickBooks settings with your printer preferences
Need Help Printing Checks in QuickBooks?
Still printing checks in reverse order despite checking all settings? You might be dealing with a deeper configuration issue or software bug.
Call QuickBooks Support at 1-877-419-2575 for expert troubleshooting and assistance. Our team can walk you through printer setups, QuickBooks preferences, and alignment tools to ensure flawless check printing.
Final Thoughts
Printing checks in reverse order in QuickBooks is a common but easily solvable problem. By reviewing your printer preferences, updating drivers, and aligning settings within QuickBooks, you can ensure that your checks print correctly every time. Don’t waste valuable check stock or risk accounting errors—take a few minutes to configure everything properly.
Need hands-on support? Call 1-877-419-2575 and get connected with a QuickBooks expert today!
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