How to Transfer QuickBooks to a New Computer: Step-by-Step Guide
- Fars Geraldino
- 2 days ago
- 3 min read
Upgrading your computer or moving to a new workstation? If you're using QuickBooks and want a seamless transition, it's essential to know how to transfer QuickBooks to a new computer safely and correctly. Whether you're using QuickBooks Desktop Pro, Premier, or Enterprise, the process is straightforward if done right.
In this guide, you’ll learn step-by-step how to move QuickBooks, including your company files, to a new system — without losing data or settings.
Why You May Need to Transfer QuickBooks to Another Computer
There are several common reasons to move QuickBooks:
Upgrading to a newer computer
Replacing a malfunctioning system
Migrating to a dedicated accounting workstation
Reorganizing office setups
Whatever the reason, following a safe transfer method ensures your QuickBooks data and software remain intact and functional.
Before You Begin: Things You’ll Need
Before you start the transfer, ensure you have the following:
Your QuickBooks license number and product number
Access to your Intuit account (for re-downloading the software)
A USB flash drive (if using QuickBooks’ built-in migration tool)
Backup of your company file (.QBW)
Stable internet connection (if downloading QuickBooks on the new device)
Method 1: Use QuickBooks Migrator Tool (For QuickBooks Desktop 2018 and later)
QuickBooks Desktop includes a built-in Migrator Tool to help transfer QuickBooks along with your company files and settings.
Step 1: On the Old Computer
Open QuickBooks and go to File > Utilities > Move QuickBooks to another computer
Select I’m Ready, then create a one-time password
Insert your USB drive and follow the on-screen steps to copy the files
Step 2: On the New Computer
Plug the USB into the new computer
The Migrator Tool will auto-launch. Enter the password you created
Follow prompts to install QuickBooks and restore your data
This method transfers up to three company files and your last three years of QuickBooks data automatically.
Method 2: Manual Transfer (All Versions)
If you prefer manual steps or are using an older version, here’s how to do it:
Step 1: Uninstall QuickBooks on the Old PC (Optional)
Deactivate or uninstall QuickBooks from your old system if you won't use it there anymore.
Step 2: Install QuickBooks on the New Computer
Visit the QuickBooks Downloads Page
Download the version of QuickBooks you own
Install and enter your license and product number
Step 3: Create a Backup of Your Company File
Open QuickBooks on your old computer
Go to File > Back Up Company > Create Local Backup
Save the backup (.QBB file) to a USB drive or external hard disk
Step 4: Restore the Backup on the New Computer
Insert the USB drive into the new computer
Open QuickBooks > File > Open or Restore Company
Choose Restore a backup copy, then select the .QBB file
Save it in a secure folder on your new system
Post-Transfer Steps
Reconnect bank feeds if previously set up
Reconfigure any connected apps or third-party integrations
Check for updates: Go to Help > Update QuickBooks Desktop
Activate QuickBooks if prompted
Set up multi-user access again if applicable
Common Mistakes to Avoid
Not backing up your data before the move
Using an outdated installation file
Forgetting to note the license and product keys
Placing the restored file in a temporary folder
Always double-check that your data opens correctly on the new computer before deleting it from the old one.
Need Help? Call QuickBooks Support
Transferring QuickBooks can be smooth—but issues like version mismatches, license errors, or missing files can occur. If you're stuck or unsure, expert help is just a call away.
Call 1-877-419-2575 for immediate QuickBooks support. Our team will guide you through installation, file restoration, and setup on your new system.
Final Thoughts
Learning how to transfer QuickBooks to a new computer is essential when upgrading hardware or reorganizing your workflow. Whether you use the built-in migrator tool or do it manually, always take precautions to back up your data and install the correct software version.
Take your time, follow the steps, and don’t hesitate to reach out to professionals if anything goes wrong. Your financial data is too valuable to risk.
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